This posting is for a Part-Time Position, 20 Hours/week.
POSITION DESCRIPTION
The administrative coordinator is responsible for facility management assistance, administrative and communications support, rental or special events coordination, and other office coordination and inventory control. Candidates for the position will have demonstrated strong performance in administrative tasks, with experience or knowledge in the not-for-profit/charitable sector.
The position reports to the church’s Administrative Manager.
KEY RESPONSIBILITIES
1. Facility Management Assistance:
- Ensure the church facilities are well-maintained and ready for use, providing a safe and welcoming environment for church activities and events. Assist with license renewals, leasing, inspections, and correspondence with various entities.
2. Administrative Support:
- Assist the Administrative Manager and leadership with scheduling and correspondence.
- Handle document preparation and maintain efficient office operations.
- Oversee the management and maintenance of church records and files.
- Take minutes during meetings.
- Maintain an up-to-date and accurate membership database.
- Collaborate with the Administrative Manager and Pastoral staff to plan and execute church
events.
3. Coordination of Communications:
- Manage printed and electronic materials for accuracy and timeliness.
- Communicate with ministry staff for clerical tasks as required.
- Handle incoming and outgoing mail.
- Ensure the smooth running of meetings and special gatherings.
4. Special Events Coordination:
- Assist in communication for special events.
- Coordinate bookings and arrangements for church facilities.
5. Office Supplies and Inventory Control:
- Manage and monitor the inventory of church supplies and equipment.
- Ensure items are well-stocked and organized for church activities.
- Order and maintain office equipment, supplies, and cleaning supplies.
- Make purchases on behalf of the church and produce monthly expense reports.
6. Financial Coordination:
- Collect reimbursement claims and create cheque requisitions.
- Coordinate with the Bookkeeper and Finance Team for financial tasks.
Experience, Skills and Abilities and Personal Characteristics
- A firm commitment to the vision and mission of Toronto Christian Community Church
- Passionate in supporting the church in its ministries and fostering positive relationships with the church community and public on behalf of the church
- Strong values with a growth mindset and energetic attitude
- Entrepreneurial instincts and a desire to “get the job done”
- Self-motivated, willing to take responsibility for actions and work
- Speak English (Speaking Cantonese and Mandarin is an asset)
Interested candidates are asked to submit a detailed resume outlining their qualifications and experience to:
Human Resources
Toronto Christian Community Church
100 Acadia Ave, Markham, L3R 5A2
Email: hradmin@tccc.ca
Webpage: tccc.ca
Deadline for applications: March 31, 2024
We thank all applicants, however, only those considered for an interview will be contacted.